Make the move to Google Apps

Has your company been considering the move to Google Apps?  Many organizations are still getting by with expensive servers to host their own email accounts.  A recent poll from Gartner has shown that 80% of IT budgets are spent on  maintenance.  In this economic environment that kind of waste can put  a significant pinch on your bottom line.  Google Apps gives you a maintenance free, secure, and easy to use solution for your email, calendar, contacts, and documents.  Google Apps has been adopted by organizations ranging from the Government of the District of Columbia to Motorola.  Click on “Contact” above to talk to a TechMinds representative about your specific situation.

Video Short: Comparing Smartphone Virtual Keyboards

Remove Duplicate Contacts easier in Gmail and Google Apps

While not quite as popular as Yahoo! Mail or Hotmail a lot of you rely on Google for your email needs.  Most of our small business clients use Google Apps (free or paid) to manage their email. calendar, contacts and tasks for up to 50 people.  So you can imagine how important it is to have only one “contact” for each person you’re in touch with.  A contact list can easily get out of hand when you have different entries for someone’s email, home/work address and multiple phone numbers.  After listening to enough complaints Google has now made it easy to merge duplicate entries with the touch of a button.  Just click on “Contacts” when you sign into your Gmail or Google Apps Account and then click “Find Duplicates” in the center of the page.  That’s it!

Keeping your bookmarks in sync

Whether your web browser of choice is Internet Explorer, Mozilla Firefox, Google Chrome or Apple’s Safari there’s a quick and easy way to make sure all of your bookmarks are the same on every computer you use.  Over the years we’ve seen homes without a computer dwindle,  now it’s not surprising for a family to have two or more (Macs or PCs) in the house.  This creates a problem most people haven’t had to face until now, how do you manage all of the bookmarks you’ve accumulated over the years?  And why can’t these software companies make it easy to sync your bookmarks across different computers.  We’ve done the legwork for you by testing out each of the free solutions on the market, and we’ve compiled a short list of recommendations depending on which browser you prefer.

Internet Explorer - Xmarks the spot (please forgive us, we couldn’t resist) when it comes to most of the popular web browsers on the market and Microsoft’s is no exception.  In return for signing up for a free account with the Xmarks crew you’ll use your username and password to sign into their secure servers (once for each computer you use) and then follow the prompts to sync your bookmarks across computers.  It’s secure, easy to use and will automatically update your information as soon as a new bookmark is entered, making it easier to just enjoy your time online.

Mozilla Firefox - Originally named FoxMarks, Xmarks began as a very humble Firefox extension which let users sync bookmarks between computers.  Where the Firefox version sets itself apart is that not only will your bookmarks remain in sync, but you can choose to do the same with your password as well.  The Xmarks servers are very secure and this is a great feature for those of us with a thousand different online passwords and no method for remembering them.  If your use Firefox then Xmarks is a must have add-on.

Google Chrome - With a very colorful advertising campaign and the fastest browser on the market Google Chrome had developed a devoted following in short order.  Over the coming months it’s quite possible that we’ll recommend Xmarks here.  However, Chrome itself is still pretty closed to the outside world for the time being and we’re not comfortable with this version of Xmarks as it stands today.  To Google’s credit they acknowledged this shortcoming with a feature of their own creatively called “Google Chrome Bookmark Sync.”  By downloading the newest version of Chrome here you can use this new feature to sync your bookmarks instantly.  Google has posted a helpful video here (Windows only for now).

Apple Safari - Fear not Mac users, your bookmarks aren’t left out in the cold.  Xmarks also provides a version of their software which will sync with Safari (whether you use Leopard or Snow Leopard).  By clicking here you can compare the Mac version of Xmarks to the others and pick the one that’s right for you.  The standout feature for the Mac is that you can use Xmarks to keep your bookmarks in sync with all of your computers, and your iPhone or iPod Touch.  This is perfect for everyone who uses these devices to suf the web on the go and hates entering your favorite sites over and over again.

There’s an App Store for that!

Back when a Smartphone was just a PDA and your cell phone was a new thing (the ancient 1990’s), loading third party applications to make your device more fun or productive could be dangerous.  You never knew if you’d create the perfect storm by installing different programs and turn your prized piece of “geekery” into a paperweight.  Thankfully that’s no longer the case.  Every Smartphone operating system on the market right now either has a highly successful app store, or is planning on launching before the end of 2009.  So no matter if you prefer the iPhone, or are totally smitten with Android, there IS an app store for you.

App Store (Apple) – Over 1.5 billion applications downloaded in only one year, with over 65,000 available.  Very impressive.

App Catalog (Palm) – Only a few dozen application available so far, but with more in the works the future looks good for the Pre.

Android Market (Google) – With dozens of new phones launching over the next year, keep your eyes on Android.

Ovi Store (Nokia) – One of the oldest and most popular Smartphone operating systems worldwide.

Windows Marketplace for Mobile (Microsoft) – Still the main competitor from Blackberry in the corporate world; will launch this fall.

Blackberry App World (RIM) – Always popular among heavy email and text users; available in 10 new countries by the end of July.